Terms & Conditions

The Client (You)

The Freelancer (Me, Tracy at TC Proofreading & Copy-Editing)


  1. These terms & conditions apply to any work done for the Client by the Freelancer.

  2. Before starting the editing work, the Client and I will agree, in writing, the terms of the project, including the fee, expenses (e.g. postage) and the document to be edited once from start to finish (including any queries).

  3. The Client is under no obligation to offer the Freelancer work; neither is the Freelancer under any obligation to accept work offered by the Client.

  4. The Freelancer will provide editorial services, agreed in writing by both the Freelancer and the Client.

  5. The work will be carried out unsupervised at such times and places as determined by the Freelancer, using her/his own equipment.

  6. The Freelancer is self-employed, and responsible for my own income tax and National Insurance contributions, and am not VAT registered.

  7. The Client will pay the Freelancer a fee per hour OR per printed page OR an agreed flat fee for the job, plus VAT where applicable.

  8. The Freelancer will request a 50% deposit from clients before the work starts. The remainder of the invoice should be settled upon completion of the work.

  9. Payment should be made within 7 days of receipt of the Freelancer's invoice.

  10. The Client will reimburse the Freelancer for agreed reasonable expenses over and above usual costs incurred in the process of editorial work.

  11. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client.

  12. If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, the Freelancer may renegotiate the fee and/or the deadline.

  13. Similarly, if, during the term of the Freelancer's work, additional tasks are requested by the Client, the Freelancer may renegotiate the fee and/or the deadline.

  14. If the project is lengthy, the Freelancer may invoice periodically for completed stages.

  15. Any content created by the Freelancer as part of the copyediting/proofreading process will become the copyright of the Client, unless otherwise agreed.

  16. The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.

  17. The Freelancer guarantees that any work that she/he subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.

  18. The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or the Freelancer. Both the Client and the Freelancer agree that, where consent is required to hold or process such data, such permission has been requested and obtained, and both facts can be demonstrated. Either may view the other's records to ensure that they are relevant, correct and up to date.

  19. Either the Client or the Freelancer has the right to terminate a contract for services if there is a serious breach of its terms.

  20. If the Freelancer has made a substantial contribution to the copyediting/proofreading/project management of the work, she/he will be entitled to receive one free copy of the work.

  21. The Freelancer may use the Client's name in her/his promotional material.

  22. The Freelancer is not responsible for the consequences of any errors that may end up in the published document.

  23. The Freelancer is unable to guarantee editorial perfection, as this is not possible.

  24. This agreement is subject to the laws of England and Wales [or Scots or Northern Ireland law, as appropriate], and both Freelancer and Client agree to submit to the jurisdiction of the English and Welsh [or Scots or Northern Ireland] courts.

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